Pre-publication check: Replace [[FULL LEGAL NAME]], [[MERSIS / TAX IDENTIFICATION NUMBER]] and [[REGISTERED E-MAIL (KEP) ADDRESS - IF AVAILABLE]]. Confirm the secure intake process, staff owner, response calendar and identity-verification method before placing this form on the website.
Important Information
Use this form to exercise a privacy right or make a complaint about the use of your personal data. You do not have to use this form if another legally valid request method is available. Please provide enough detail for us to understand and locate the relevant information, but do not send unnecessary sensitive data or a full identity-document copy unless we specifically request it through a secure channel.
We may ask for proportionate information to verify identity or authority. This protects personal data from unauthorised disclosure. We will not ask for more information than reasonably necessary for that purpose.
A. Controller Details
| Legal name | [[FULL LEGAL NAME]] |
|---|---|
| Trading name | Solara Event |
| MERSIS / tax number | [[MERSIS / TAX IDENTIFICATION NUMBER]] |
| Address | 2066 Sokak No: 12, Caglayan Mahallesi, Dudenpark Evleri, Block B, Apartment 26, Muratpasa 07235, Antalya, Turkiye |
| [email protected] | |
| Telephone | +90 532 373 51 11 |
| Registered e-mail (KEP) | [[REGISTERED E-MAIL (KEP) ADDRESS – IF AVAILABLE]] |
B. Applicant Details
| Full name | |
|---|---|
| Country of residence | |
| E-mail address | |
| Telephone number | |
| Postal address | |
| Preferred language | |
| Reference / event date, if relevant |
C. Your Relationship with Solara
| Selection | Relationship type |
|---|---|
| ☐ | Website visitor |
| ☐ | Enquirer / prospective client |
| ☐ | Current or former client |
| ☐ | Event guest or participant |
| ☐ | Supplier, venue or business contact |
| ☐ | Authorised representative of another person |
| ☐ | Other: |
D. Type of Request
Tick all that apply:
| Selection | Request |
|---|---|
| ☐ | Confirm whether Solara processes my personal data and provide access to it; |
| ☐ | Explain the purposes, categories, sources, recipients or international transfers; |
| ☐ | Correct incomplete or inaccurate personal data; |
| ☐ | Delete, destroy or erase personal data where the legal conditions are met; |
| ☐ | Restrict processing where the applicable law provides this right; |
| ☐ | Provide portable data in a structured, commonly used and machine-readable format, where applicable; |
| ☐ | Object to processing based on legitimate interests; |
| ☐ | Object to direct marketing and add me to the suppression list; |
| ☐ | Withdraw a consent I previously gave; |
| ☐ | Ask for information or safeguards relating to an automated decision, where applicable; |
| ☐ | Ask Solara to notify relevant recipients of a correction, deletion or restriction; |
| ☐ | Claim compensation for damage arising from unlawful processing under the KVKK; |
| ☐ | Make a data-protection complaint about how my information or earlier request was handled; |
| ☐ | Other privacy request: |
E. Details of Your Request or Complaint
Describe the information, communication channel, approximate dates and outcome you are seeking. If this is a complaint, explain what happened and how you would like Solara to address it.
| Details | |
|---|---|
| Relevant e-mail / phone / event reference | |
| Requested outcome |
F. Preferred Response Method
| Selection | Response method |
|---|---|
| ☐ | E-mail to the address stated above |
| ☐ | Postal mail to the address stated above |
| ☐ | Collection in person, subject to identity verification |
| ☐ | Another legally permitted method: |
If the response contains sensitive or extensive information, Solara may use a more secure delivery method after discussing it with you.
G. Representative Requests
Complete this section only if you act for another person. Solara may ask for evidence of authority, such as a valid power of attorney or another legally acceptable document.
| Representative’s full name | |
|---|---|
| Contact details | |
| Person represented | |
| Basis of authority | |
| Evidence attached | ☐ Yes ☐ No Description: |
H. Supporting Information
List any documents you attach. Redact unrelated information where possible. Do not send original documents.
| Attachment 1 | |
|---|---|
| Attachment 2 | |
| Attachment 3 |
I. Declaration
I confirm that the information in this form is accurate to the best of my knowledge and that I am the person identified above or am lawfully authorised to act for that person. I understand that Solara may request proportionate verification information and may refuse or limit a request where the law permits.
| Name | |
|---|---|
| Signature | |
| Date | …….. / …….. / ………… |
J. How to Submit
| Channel | Details |
|---|---|
| [email protected] — subject: Privacy Request or Data Protection Complaint | |
| Post / in person | 2066 Sokak No: 12, Caglayan Mahallesi, Dudenpark Evleri, Block B, Apartment 26, Muratpasa 07235, Antalya, Turkiye |
| Registered e-mail (KEP) | [[REGISTERED E-MAIL (KEP) ADDRESS – IF AVAILABLE]] |
For a KVKK application, Solara will respond as soon as possible and no later than 30 days. Where EU or UK data-protection law applies, the relevant statutory timetable applies. A UK data-protection complaint, where that procedure applies, will be acknowledged within 30 days and handled without undue delay. We may pause a rights-request timetable only where and to the extent the applicable law permits, for example while reasonably necessary clarification or identity information is awaited.
For Solara Internal Use Only
| Date received | |
|---|---|
| Request / complaint reference | |
| Owner | |
| Identity / authority check | |
| Applicable framework | ☐ KVKK ☐ EU GDPR ☐ UK data protection ☐ Other |
| Acknowledgement date | |
| Statutory due date | |
| Extension / pause and reason | |
| Decision and response date | |
| Recipients notified, if required | |
| Closure / retention date |